Privacy Policy
Last updated: 22 October 2026
Who we are
AI Boardroom Birmingham is run by Cybercy Group, the trading name of Smart Cogent Consulting Limited, a company registered in England and Wales (company number 10988996) whose registered office is at Suite 16, Zenith House, Highlands Road, Shirley, Solihull B90 4PD. We are registered with the Information Commissioner’s Office under number ZB014816. We are the controller of the personal information described in this policy. You can contact us about privacy at DPO@cybercygroup.com.
What we collect
When you join the waiting list we collect:
- your full name, job title, organisation, business email address, sector and location
- your LinkedIn profile address, if you choose to give it
- anything you choose to tell us about what interests you about joining
- the date and time you submitted the form
Our website host also processes your IP address to deliver the site and protect the form from misuse. We do not use advertising or analytics cookies.
How we use it and our lawful basis
We use your information to manage the waiting list, to consider whom to invite to AI Boardroom meetings and to contact you about AI Boardroom. Our lawful basis is our legitimate interest in running AI Boardroom and bringing the right mix of senior leaders together, which we have balanced against your interests. You can ask us to stop at any time. We do not use your information for unrelated marketing and we do not sell it.
Who we share it with
We share your information only with service providers who help us run the website and handle email, acting on our instructions: Vercel Inc. (website hosting) and Resend (email delivery). Some of these providers may process data outside the UK, in which case we rely on appropriate safeguards such as the UK International Data Transfer Addendum or the UK Extension to the EU-US Data Privacy Framework.
How long we keep it
We keep waiting list details for 6 months from your last contact with us, or until you ask us to remove them, whichever is sooner. If you become a member, we will tell you how we handle member information.
Your rights
Under UK data protection law you have the right to access the information we hold about you, to have it corrected or erased, to restrict or object to how we use it, and to data portability. To use any of these rights, email DPO@cybercygroup.com. We will respond within one month.
If you are unhappy with how we have handled your information, please tell us first. You also have the right to complain to the Information Commissioner’s Office at ico.org.uk/make-a-complaint or on 0303 123 1113.
Changes to this policy
We may update this policy from time to time. The date at the top shows when it last changed.